• Administrative Assistant

Administrative Assistant

Reports to: Controller

Location: H.G.Makelim offices, So. San Francisco, CA

Responsibilities:

Primary role: Performs day-to-day administrative and sales support tasks for the company. These responsibilities include support of management team and field sales reps with word processing and presentation development, selected report preparation and distribution. Coordinates company event planning, arrangements for management and other company meetings, and assists and coordinates travel arrangements. Maintains marketing material and databases as required for sales department and mass mailings. Handles all inbound and outbound mail. Serves as primary telephone contact for all inbound calls not handled by automated attendant. Responsible for office supplies inventory / ordering.

Other responsibilities:

Administers semi-annual customer survey, maintains company vacation and activities calendar, administers various company information lists as necessary, and performs miscellaneous office administrative and organization tasks as they arise. Assists finance department with data entry and filing activities.

Position Type: Full or Part Time (during normal business hours)

Essential Qualifications: SUPERIOR spoken & written English skills. Able to function and communicate with all levels of individuals both within and outside the organization.

ORGANIZED and MULTI-TASK capable. Possesses a high level of organizational skills and an ability to work in a fast � paced environment. Comfortable with many simultaneous activities running in parallel. Very comfortable communicating with direct and dotted line superiors on progress towards completion and changes in status as they occur

Strong PC Skills. Highly proficient with MS Office, particularly Word, Excel, PowerPoint & Outlook.

OWNERSHIP / INITIATIVE: Accepts assignments with a personal commitment of responsibility for execution and follow through. Works well with field personnel. Reaches out to be of assistance to other team members to help enable group efficiency.